VentaFax is available in numerous versions and sends/receives faxes via either a fax modem or utilizing an internet telephony service provider (ITSP), such as PBX or VoIP. The software can also integrate voice services such as voice mail, voice recording, remote dual-tone multi-frequency (DTMF) control and distinctive ring support. VentaFax is both software and an onsite fax solution. If you are looking to retire your fax machine or a group of fax machines but intend to keep your fax modem and phone lines, VentaFax may be a suitable fax program for your business.
VentaFax is available in home, business, multi-line and network versions. The home versions includes basic fax tools; the business version also includes fax and voice-message broadcasting, along with numerous automated tools; the multi-line version can support up to 32 fax modems; and the network version can be installed on a server and support computer connected to the network. For the purpose of this review, we considered the features offered in the business version.
Depending on your storage capacity, the business version can manage unlimited voice message recordings, fax and voice mass deliveries, control script branching and recording time. This version has the ability to automatically convert incoming faxes to PDFs and forward them by email. It also includes basic fax features such as the ability to send faxes from Windows applications via the print command, fax scheduling, prioritizing faxes in the send queue and the ability to create custom cover pages.
This fax software sends faxes via a fax modem or VoIP. It can also send faxes via a corporate IP telephone service such as Callcentric and Baby TEL. VentaFax does not work with Skype because Skype uses non-standard protocols. This software does not send faxes over the internet or as emails. However, it can covert faxes to PDFs and forward them by email, which is a way to make faxes available on mobile phones. However, VentaFax does not provide smartphone-specific apps. This fax over IP software does not include a web-based version to send faxes via the internet from any location either.
If you are looking to replace your fax machines and desire a solution that will work with your current business telephone service, VentaFax PC fax software may work well for you. It can send faxes securely using fax modems, and the volume of faxes you can send and receive is unlimited. However, this internet faxing software does not include mobile-specific tools or an internet interface.
VentaFax is compatible with corporate VoIP services. It can broadcast faxes, and it includes a scheduler that can prioritize faxes in the outgoing queue. It incorporates voice functions such as voice messaging, telephone conversation recording and caller ID support.
While this software includes necessary tools for small businesses that require modem-sent faxes, it lacks portable tools that many small business owners, consultants and freelancers demand, such as mobile phone faxing and web-based faxing from any computer.
If you are required to send faxes via a modem and phone line for security or compliance reasons, VentaFax is one of the best fax software for small to medium businesses. It is available in multi-line and network options and works with all Windows operating systems.